Full-Service HOA Management
You lead the community. We handle the day-to-day.
From financial management and Board administration to vendor coordination, compliance, homeowner communication, and community operations, AMC Florida manages the day-to-day work that keeps your association moving.
More Than a List of Services
Full-service management is about more than completing tasks. It means having a management partner who knows your community, understands its priorities, communicates with owners, and follows issues through from beginning to end.
Your Board governs. We help carry it out.
What's Included
Six categories of full-service management
Financial Management
Clear, accurate finances your Board can trust and explain to owners.
- Assessment billing and payment processing
- Accounts payable and expense management
- Bank reconciliations and financial recordkeeping
- Monthly financial statements and Board reporting
- Annual budget preparation and support
- Reserve planning support
- Delinquency tracking and collections coordination
- Coordination with CPAs and other financial professionals
- Cash-flow monitoring and financial recommendations
Board & Association Administration
We keep the Board organized, informed, and on schedule.
- Board meeting coordination, agendas, notices, and materials
- Meeting attendance and facilitation
- Meeting minutes and records
- Annual meeting and election coordination
- Owner and resident database maintenance
- Association records administration
- General association correspondence
- Coordination with legal counsel when directed by the Board
- Policy and procedure support
Community & Property Operations
We coordinate vendors and projects on the Board's behalf.
- Vendor and contractor coordination
- Soliciting and comparing bids
- Contract administration and vendor performance oversight
- Common-area and property inspections
- Maintenance tracking and recommendations
- Association property and maintenance records
- Coordination of routine and non-routine projects
- Emergency response coordination
- Storm and disaster preparation and recovery coordination
Covenant Compliance & Architectural Review
Consistent, fair compliance handled as part of the management relationship.
- Routine community inspections
- Documentation and tracking of violations
- Owner violation notices and follow-up
- Compliance reporting to the Board
- Fine and enforcement process administration per Board policy
- Coordination with legal counsel when authorized
- Architectural application intake and tracking
- ARC meeting and review-process support
- Maintenance of architectural review records
Homeowner & Community Communication
A responsive point of contact for owners and a partner to the Board.
- Responding to routine owner questions and concerns
- Association notices and community updates
- Meeting and event communications
- Emergency and storm-related communications
- Coordination among owners, the Board, vendors, and professionals
- Maintaining records of association communications
- Encouraging electronic communication to improve efficiency and reduce costs
Community Website Management
Keeping your community's information current and easy to find.
- Maintaining and updating the association's existing community website
- Posting Board-approved notices and announcements
- Posting meeting information, minutes, and governing documents
- Posting financial information, calendars, and approved resources
- Keeping website information current as details change
- Helping owners find association information in one organized place
Looking for a management partner for your community?
Let's talk about your association, your Board's priorities, and what the right management relationship could look like.
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